Conferencing Number is a separate Toll Free number for hosting both “Always-on” (reservationless) and “Scheduled” (reserved) conferences.
Callers who dial the Conference Number are asked to enter their “conference code” to join the conference. Each conference (Always-on and Scheduled) can have a Host code and a Guest Speaker code. In addition, Scheduled conferences can have an optional Guest Listener code. Callers who enter the Host code are able to access the Host Conference Controls during the conference.
Callers who enter the Guest Speaker code are allowed to speak during the conference. Callers who enter the Guest Listener code are able to listen but not speak during the conference.
Both Guest Speakers and Guest Listeners are able to access the applicable Guest Conference Controls.
Guest or hosts who join the conference from any on-net location (any PBX connected to a gateway) will not be charge transport cost for their leg of the conference.
Conferencing Number is ideal for providing personal conferencing numbers for each employee or to be shared across departments or the whole company.
Conferencing Number Thresholds:
• Scheduled (Reserved) conferencing = Up to 150 participants
• Always-on (Reservationless) conferencing = Up to 75 participants
• Max. Scheduled conferences per number = 30 scheduled conferences
• Max. Always-on conferences per number = 5 always-on conferences
• Scheduled conferencing start date = Up to 1 year in advance
• Scheduled conferencing maximum duration = 8 hours
• 8 hours = 10 minutes
• Entry/Exit notification beeps = On as a default
To setup SIP Trunking Conferencing, users will go through the following steps:
- Users will receive a welcome email with their Conferencing Number and temporary PIN. The email will contain a link to the login page
- Users will enter their Conferencing Number and temporary PIN at the login page
- The user will be prompted to change their PIN
- Users will be presented with a tutorial which takes them through the setup process
- Users may at this time setup a scheduled conference or create host/ guest code combinations for always-on conferencing.
Creating a Scheduled Conference:
When creating a Scheduled Reservation Conference Call an authorized user can specify:
- the date
- the time
- the time zone
- the duration of the conference
- the number of guest speakers
- the number of guest listeners
- the host code
- the guest code
- the guest listener code
- whether guests are allowed to speak before the host arrives.